A financial services firm in Iselin, NJ is looking to add a Client Relationship Manager to their team.

Job Overview

This individual will play a key role in supporting and enhancing the client experience. Responsibilities and Essential Functions include:

• Serving as a wealth management firm's primary point of contact for existing clients by responding to inquiries and resolving issues.
• Supporting ongoing client relationships through proactive follow-up, planning updates, and coordination of investment, tax, and estate planning initiatives.
• Work with financial advisors and planning personnel to ensure all client needs and outstanding requests are addressed.
• Maintain regular communication, build relationships, organize client reviews, and ensure clients feel taken care of.
• Conduct proactive client outreach throughout the year to maintain engagement and satisfaction.
• Coordinate periodic client reviews, annual planning meetings, and other important appointments.
• Monitor client relationships to identify service concerns, unanswered questions, or opportunities for additional assistance.

The Financial Services Client Relationship Manager will possess:

• A solid understanding of wealth management, financial planning concepts and tax planning strategies.
• Strong communication skills and a commitment to exceptional client service.
• Previous experience at an RIA, wealth management firm, or financial planning practice.
• Previous involvement in client retention, relationship management, or referral programs.

License/Certification:

• Series 65 (Preferred)

A rapidly-growing financial services firm in the Naples, FL area is seeking to add a Client Acquisition Advisor to their team. This individual will interact with the firm’s prospects to build relationships, acquire new clients for the firm, and assist new clients with tailored investment strategies. The successful candidate will be friendly and outgoing in person and on the phone, and excited to interact with clients.

Job Responsibilities

• Utilize firm’s CMS system to interact with current prospects and follow up with all warm leads
• Build rapport with prospects in a manner that supports acquiring them as a client
• Develop investment strategies and recommendations based on each client’s individual circumstances and needs
• Support clients at every stage of their investment process, including introduction, education on investment options, investment planning, and long-term maintenance of their investments
• Proactively maintain a schedule of outbound communication with prospects
• Collaborate with team members to ensure all client requests for service are fulfilled adequately in a timely fashion

We are seeking a Data Engineer, AI & Automation to modernize our operational data infrastructure, reporting, and business workflows in Fort Lauderdale, FL. Reporting directly to the Chief Technology Officer, this hands-on individual contributor will serve as the primary internal owner of backend data engineering and applied AI automation.
This role combines Snowflake expertise, strong data analysis, and production software engineering to consolidate information from custodians, trading platforms, portfolio reporting systems, and other business sources. The ideal candidate can understand how our teams work, identify valuable improvements, and independently build, deploy, and maintain reliable tools that employees use in their daily work.

Key Responsibilities

Data Engineering and Data Quality:

• Develop and maintain backend data pipelines, integrations, and data models in Snowflake to support accurate, accessible operational data.
• Learn and work within the existing data aggregation architecture; integrate and reconcile information from custodians such as Schwab, trading platforms such as Orion, portfolio reporting systems such as Black Diamond, and supplemental sources.
• Analyze source data, investigate discrepancies, and implement validation, reconciliation, and quality checks to ensure reporting and downstream applications use complete, accurate information.
• Translate complex data into useful business outputs and partner with internal stakeholders and front-end contributors to validate dashboards, reports, and application functionality.

Applied AI and Workflow Automation:

• Meet directly with Operations and other SIS teams to understand manual processes, define requirements, and prioritize improvements with the CTO.
• Build and deploy backend services, internal tools, and automations that improve operational efficiency and reduce repetitive manual work.
• Develop production AI functionality using Anthropic Claude, including document retrieval, text extraction, document understanding, and multi-step workflows.
• Implement and maintain Model Context Protocol (MCP) integrations connecting AI applications to approved tools and data sources, with appropriate permissions and human review.
• Use managed model platforms such as Snowflake Cortex, Amazon Bedrock, Google Vertex AI, or comparable services to support practical business applications.

Production Ownership and Collaboration:

• Own solutions from requirements and design through testing, deployment, documentation, user adoption, and ongoing support.
• Monitor data pipelines and AI workflows; troubleshoot failures, evaluate output accuracy, and improve reliability, performance, and operating costs.
• Implement access controls, logging, and appropriate safeguards for sensitive client and financial data in collaboration with the CTO and Compliance.
• Participate in vendor and platform implementation meetings, learn existing systems, and coordinate technical dependencies across internal teams and external partners.
• Maintain clear technical documentation and user guidance, and communicate priorities, progress, risks, and results to technical and nontechnical stakeholders.

Must-Have Qualifications:

• Bachelor’s degree or higher in Computer Science or a related technical discipline.
• 3+ years of software engineering experience in backend, data-intensive, or workflow automation systems, with demonstrated ability to independently build, deploy, and maintain production solutions.
• Strong hands-on proficiency in Snowflake, SQL, and a backend programming language such as Python, including experience with data modeling, APIs, and data pipelines.
• Hands-on experience integrating Claude into production business applications, including document retrieval, text extraction, and document understanding.
• Practical experience implementing Model Context Protocol (MCP) integrations and working with a managed model platform such as Snowflake Cortex, Amazon Bedrock, Google Vertex AI, or a comparable service.
• Demonstrated ownership of production LLM-powered functionality or agentic workflows, including output evaluation, failure handling, cost management, and appropriate human review.
• Experience handling sensitive data in a regulated or high-trust environment, with strong analytical, troubleshooting, and data quality skills.
• A track record of translating operational needs into practical, maintainable tools, with strong communication, documentation, collaboration, and prioritization skills.

Director of First Impressions-Pensacola

We are seeking a highly organized and proactive Director of First Impressions to support our senior leadership team within the Financial Services sector in Pensacola, FL. This role involves client communications over the phone, through email and in person, managing complex calendars, coordinating projects, handling confidential information, and providing comprehensive administrative support to ensure smooth daily operations. The ideal candidate will possess exceptional organizational skills, technical proficiency, and the ability to collaborate effectively across teams. This position offers an excellent opportunity to contribute to a dynamic financial organization while honing your administrative expertise.

Duties

• Answering phone calls and client outreach in a professional and timely manner
• Provide comprehensive administrative support including drafting correspondence, proofreading documents, transcribing meetings, and handling internal communications.
• Coordinate projects by organizing meetings, preparing agendas, tracking deadlines, and ensuring timely completion of tasks.
• Handle bookkeeping tasks such as data entry, managing invoices, processing payments or wire transfers, and maintaining accurate financial records.
• Oversee office management duties including filing systems, front desk responsibilities, multi-line phone systems management, and maintaining office supplies.
• Support internal communication efforts across departments to promote collaboration and information flow.
• Maintain confidentiality when handling sensitive information related to clients and company operations.

Skills

• Proven experience as an executive assistant or personal assistant within a financial or corporate environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Superior communication skills including phone etiquette and professional internal correspondence.
• Ability to manage multiple calendars simultaneously while maintaining accuracy.
• Knowledge of office management procedures including filing systems and customer service protocols.
• Demonstrated ability to handle confidential information discreetly with integrity.

This position is an excellent fit for individuals eager to develop their administrative career within a thriving financial services environment. We welcome applicants who are dedicated professionals committed to excellence in executive support.

We are seeking a dedicated First Impression Receptionist to join our financial firm in Franklin, TN. This vital role serves as the initial point of contact for clients, ensuring a welcoming, professional, and efficient front desk experience. The ideal candidate will possess excellent communication skills, a strong understanding of financial administrative procedures, and the ability to manage multiple tasks with professionalism and care. This position offers an opportunity to contribute to a positive client experience while supporting the smooth operation of our financial office.

Responsibilities

• Greet clients warmly, providing exceptional customer service.
• Answer phone system, answer inquiries professionally, and schedule appointments accurately.
• Provide administrative support (CRM update files, etc.)
• Prepare all client files for advisor meeting, help prep for meetings.
• Handle administrative tasks including filing, data entry (10 key typing)
• Assist advisors and staff with basic office management duties and provide clerical support as needed
• Demonstrate proficiency in Microsoft Office applications to prepare reports or correspondence

Qualifications

• Prior experience in a financial or professional office environment is highly preferred
• Familiarity with CRM, Microsoft, etc.
• Excellent phone etiquette and communication skills; bilingual abilities are a plus
• Proven clerical skills including filing, document management.
• Ability to handle sensitive client information with discretion in accordance with FINRA standards
• Strong computer skills with proficiency in Microsoft Office Suite.
• Demonstrated organizational skills with attention to detail in a fast-paced environment.

This position plays a crucial role in fostering a positive patient experience while supporting the operational efficiency of our healthcare team. We welcome candidates committed to delivering exceptional service within a professional medical setting.

We’re seeking a Client Relations Representative for a wealth management firm in Grayslake. This person will be a first point of contact for clients and prospects, follow up with warm leads, and help turn interest from workshops and community events into scheduled consultations.

About 70% of the day is spent on the phone. This is a strong fit for someone who enjoys making outbound calls, building rapport, and working toward measurable goals.

What you’ll do

• Call warm leads, event attendees, and past prospects to build relationships and schedule consultations
• Confirm appointments and follow up with attendees and no-shows
• Welcome clients and prospects in person, by phone, and by email
• Manage advisor calendars, prepare meeting materials, and assist with new-client onboarding
• Help coordinate and attend local workshops and community events, including occasional evening events
• Keep CRM records current and track outreach, appointments, and show rates

What we’re looking for

• 1–3 years of outbound sales, lead follow-up, or appointment-setting experience
• Confidence and professionalism on the phone
• A record of meeting sales or activity goals
• Strong organization, attention to detail, and calendar management skills
• CRM experience and proficiency with Microsoft Office

Experience in financial services is helpful but not required. An associate’s or bachelor’s degree in business, finance, or a related field is preferred.

We are seeking a highly organized and detail-oriented New Business Processor/Office Manager to join our dynamic team within the financial services sector in Franklin, TN. This role is essential in managing the processing and documentation of new client applications, ensuring compliance with industry regulations. The ideal candidate will possess a strong understanding of investment, IRA, FINRA documentation, and regulatory requirements. This position offers an opportunity to contribute to a fast-paced environment dedicated to delivering exceptional client service and maintaining rigorous standards of financial compliance.

Duties

• Review, process and onboard all new clients business, both AUM and Insurance, ensuring all documentation meets regulatory standards including conventional FINRA guidelines.
• Manage Planned Events, (Workshops, Seminars, etc.)
• Contact vendors, make sure events are set up properly.
• Coordinate with advisors, act as a liaison between client and advisor
• Ensure all application files are complete, accurate, and compliant with financial regulatory standards before submission for approval.
• Client Service including scheduling client meetings, tracking info in CRM, client support.
• Act as office manager. Responsible for all daily activities.
• Assist in preparing documents for client meetings.
• Support internal communication efforts by providing timely updates and coordinating with relevant departments.

Experience

• Prior experience in the financial industry with experience supporting financial advisors and document processing.
• Demonstrated knowledge of FINRA guidelines,
• Series 65 preferred.
• SIE Preferred.
• Proficiency in Microsoft Office Suite (Word, Excel) for documentation management and reporting purposes.
• Excellent organizational skills with attention to detail; ability to handle multiple tasks efficiently.
• Effective communication skills for internal collaboration and client interaction.
• Basic math skills including 10-key typing proficiency for data entry accuracy.

A rapidly growing financial services firm in Maitland, FL is seeking a New Business Processor to join their team.

This person would be responsible for the following:

-Help onboard all new clients from account opening and incoming transfer to initial portfolio.

-Prep Cases prior to client meetings-Check all paperwork as needed including signatures, Initials and dates.

-Review and submit new account applications and transfer forms-Update weekly incoming transfer and completed new business reports.

-Work as liaison between advisor and client

A rapidly-growing financial services firm in the Boca Raton, FL area is seeking to add a Client Acquisition Advisor to their team. This individual will interact with the firm’s prospects to build relationships, acquire new clients for the firm, and assist new clients with tailored investment strategies. The successful candidate will be friendly and outgoing in person and on the phone, and excited to interact with clients.

A leading insurance agency serving the high-end and ultra-high-net-worth market in the Seattle area, is seeking an experienced Life Insurance Analyst to join its growing team.

This is a unique opportunity for an accomplished insurance agent to work directly with the Chairman and CEO of the firm to provide sophisticated planning support to key clients.

The ideal candidate will have deep expertise in high-end life insurance planning, case design, and case implementation, including premium financing with the ability to manage complex cases from initial analysis through final implementation.

Key Responsibilities

• Lead the design and implementation of sophisticated life insurance strategies for high-net-worth and ultra-high-net-worth clients.
• Take complex cases from A to Z, including analysis, product evaluation, case design, coordination, implementation, and follow-through.
• Work directly with the Chairman and CEO on planning strategies for key clients.
• Develop and coordinate high-end life insurance cases tailored to complex estate and wealth transfer objectives.
• Provide knowledge and support around Private Placement Life Insurance (PPLI) strategies.
• Collaborate with clients, advisors, carriers, attorneys, CPAs, and other professional advisors as necessary to execute sophisticated planning strategies.
• Maintain a high level of discretion and professionalism when working with ultra-high-net-worth individuals and their advisors.

Ideal Candidate

The successful candidate will be experienced in high-end life insurance, with demonstrated experience working within the high-net-worth market.

Required Experience

• Significant experience designing and implementing high-end life insurance cases.
• Strong understanding of advanced life insurance products, strategies, and concepts.
• Demonstrated ability to manage complex cases from initial design through implementation, including using premium financing.
• Experience working with high-net-worth and/or ultra-high-net-worth clients.
• Excellent analytical, organizational, communication, and relationship-management skills.
• High degree of professionalism, confidentiality, and attention to detail.

Preferred Qualifications

• Insurance Agent
• Experience with Life Settlements and PPLI strongly valued.
• Additional experience working alongside estate planning attorneys, CPAs, family offices, and other professional advisors is a plus.

A successful financial services firm is seeking an Executive Assistant in Eden Prairie, MN. You will be responsible and accountable for the improvement and implementation of all retirement planning business processes related to: Client Relations and Office Administration/Management. As an Assistant to the CEO, you will also be responsible for scheduling personal travel, meetings, and logistics thereof.

HOW YOU WILL MAKE AN IMPACT:

• Manage all marketing as it relates to our FMO and the marketing they do for HWM (Facebook, Linked In, Podcasts, Website, Etc.)
• Schedule and manage all client meetings/appointments, Annual Planning Reviews, Executive/Personal correspondence, answering phones, greeting clients, entering and taking all applications.
• Assist in the management of Workshop and Client Event logistics (Food, Communication/Marketing, Venue, etc.)
• Coordinate office organizational tasks and functions such as file maintenance, electronic filing and CRM updating, as well as supplies/inventory management (office and seminar materials).
• Accountable for assisting with the proper execution of sales and marketing initiatives identified by the firm.

Regional Bank based out of Northeast Ohio is looking for a quality Financial Advisor to take over their Northeast Ohio Territory.

This new Advisor will have dual role. 1) work with the existing Bank customers, helping them with wealth Planning and 2) being the supervisor for 4 other advisors in the territory.   This is a great opportunity for an advisor that loves to help clients but is not a fan of having to prospect and someone who likes the idea of supervising a team of advisors and supporting their success.

Job Requirements

• Series 65 or 66 required
• 3-5 years experience

A rapidly growing financial services firm in Maitland, FL is seeking a Service Advisor to join their team and take over an existing book of business.

Job Responsibilities:

• Work with existing clients
• Client reviews
• Portfolio analysis
• Re-balancing
• Finding new opportunities within the existing book
• Opportunity to work with new clients

Job Highlights:

• Existing marketing initiatives to attract new clients
• Growth potential within the firm
• 3-5 years of experience preferred
• Series 65 preferred

A rapidly-growing financial services firm in the Melbourne, FL area is seeking to add a Client Acquisition Advisor to their team. This individual will interact with the firm’s prospects to build relationships, acquire new clients for the firm, and assist new clients with tailored investment strategies. The successful candidate will be friendly and outgoing in person and on the phone, and excited to interact with clients.

Job Responsibilities

• Utilize firm’s CMS system to interact with current prospects and follow up with all warm leads
• Build rapport with prospects in a manner that supports acquiring them as a client
• Develop investment strategies and recommendations based on each client’s individual circumstances and needs
• Support clients at every stage of their investment process, including introduction, education on investment options, investment planning, and long-term maintenance of their investments
• Proactively maintain a schedule of outbound communication with prospects
• Collaborate with team members to ensure all client requests for service are fulfilled adequately in a timely fashion

A thriving financial services firm is seeking a dedicated Administrative Assistant to support daily operations and enhance the client experience in our Kennesaw, GA office.

In this role, you’ll be the first point of contact for our clients—contributing directly to the success of the business by ensuring a smooth and organized office environment. You’ll work closely with the financial advisor and team, handling key administrative responsibilities and building strong relationships with clients and prospects.

This is an excellent opportunity for someone who is organized, personable, and eager to grow within the financial services industry.

Key Responsibilities:

• Provide a warm and professional client-facing experience—both in person and over the phone
• Schedule and confirm appointments; manage the advisor's calendar
• Schedule tasks and workflows for staff and advisors to ensure timely follow-up and operational efficiency
• Prepare necessary paperwork and follow up to ensure timely completion of all required items
• Prepare meeting materials, account summaries, and follow-up documentation
• Maintain office supplies, client correspondence, and organized filing systems (paper and digital)
• Manage the CRM and Metrics reporting
• Record notes and key points from client conversations
• Assist with outreach efforts including newsletters, blogs, website updates
• Assist in preparing all efforts in event planning, including logistics, materials, and client communications
• Provide operational support for client reviews, financial plans, and back-office initiatives
• Handle client requests and resolve basic service issues with professionalism and care

Required Qualifications:

• 2+ years of administrative or office support experience in a professional, fast-paced environment
• Bachelor’s degree preferred
• Prior experience in the financial services industry a plus
• Proficiency in Microsoft Office Suite, especially Excel
• Experience using CRM systems